Deal-Flow Toolkit Needs Analysis

Deal-Flow Toolkit Needs Analysis

The following FAQs and Topics are useful for determining if kloudtrack® is a suitable deal-flow tracking platform for particular opportunities. These topics and questions are offered merely as a frame-of-reference exercise. Many additional elements are also useful for more detailed Needs Analysis and should also be considered.

Data/Archive-Related:

Is this for a single deal or is there the potential for multiple deals to be “active” at any given time
If multiple, how many deals could be active at any given time
How much data is expected to be “in play” for any given deal
- If paper, what is the likely range of # of pages
- If digital, how large are the files (MBs/GBs)
- If both, what is the mix
- What are the file formats for the data that will be archived
  - Word
  - Excel
  - Adobe Acrobat (.PDF)
  - Images (TIFF, JPG)
  - CAD/CAM
  - Custom types
  - Others
  - Are documents/data currently archived with a detailed indexing schema
  - What is the current data indexing schema/hierarchy
    - Flat tree
    - Multi-tier structure
    - Will documents and data need to be added over time
    - Will one set group of individuals be tasked with adding documents/data or will there be many “sources” of data
    - What is the current verification process for adding or removing access to documents/data
    - Is “version control” a critical factor – if so, what elements
      - Speed vs. Quality – which is more important
      - How important is the need to audit changes and maintain integrity of archive
      - How important is the need to quickly and easily remove access to old versions of data
      - How is collaboration currently handled
      - What are collaboration goals
      - Are anti-collusion features considered important/necessary

Workflow/Business Process-Related:

Is it important to track/monitor/audit who is accessing specific data
Is there an account manager or administrative resource dedicated to the deal or that can be assigned to the deal (Data Traffic Cop concept)
Is there a willingness on the part of deal participants to use a Data Room for this deal – requirement is often part of sophisticated deal-terms
How many “named” individuals will likely be allowed to access the information
- > 10
- > 50
- > 100
- > 1000
- Will scanned document and full-text image Search and Retrieval be an important element of Archive Access
- Is it important to track/monitor/audit who is accessing specific data
- Is there a willingness on the part of deal participants to use a Data Room for this deal – requirement is often part of deal-terms.
- Is there the potential for legal matters to evolve either during or after the deal
- Is this the type of deal that could result in litigation
- Are there other legal elements that are critical to this deal
  - Court Rulings
  - Federal Rules of Civil Procedure
  - Are there compliance or regulatory factors related to this deal
    - SEC
    - Sarbanes-Oxley
    - Gramm-Leach
    - Basel Accord I & II
    - HIPAA
    - USDA/FDA
    - Federal Reserve Board
    - Board of Director factors (committee reviews/votes/approvals)
    - Market-specific (NYSE/NASDAQ/FINRA)
    - other
    - Will the client know all third-parties asking-for and/or requiring access to data archive
    - Will the internal deal-team and/or third-parties be permitted to grant access to the data archive to others
      - Accountants
      - Attorneys
      - Consultants
      - Regulators

Compliance/Legal/Risk Mitigation Related:

What is the potential for legal matters to evolve either during or after the deal
Is this the type of deal that could result-in or result-from litigation
Are there other legal elements that are critical to this deal
- Court Rulings
- Federal Rules of Civil Procedure
- Appeals processing
- Are there compliance or regulatory factors related to this deal
  - SEC
  - Sarbanes-Oxley
  - Gramm-Leach
  - Basel Accord I & II
  - HIPAA
  - USDA/FDA
  - Federal Reserve Board
  - Board of Director factors (committee reviews/votes/approvals)
  - Market-specific (NYSE/NASDAQ/FINRA)
  - other
  - Will the client know all third-parties asking for access to data archive
  - Will third parties be permitted to grant access to the data archive to others
    - Accountants
    - Attorneys
    - Consultants
    - Regulators

About kloudtrack®

kloudtrack®is a technology and solution services company that offers simple, yet powerful and affordable, hosted Software-as-a-Service (SaaS) compliance, workflow and risk mitigation technologies. kloudtrack® was recently selected by Microsoft® Corporation as a portfolio-company in the Microsoft Startup Accelerator Program – an initiative that highlights companies developing unique technologies on Microsoft platforms.

For more information about kloudtrack® or the kloudtrack® ROI Benchmark Case Studies visit www.kloudtrack.com or for detailed kloudtrack® and our Solution Services pricing information, contact via telephone at (240) 499-3830 and (240) 499-3832, respectively, or via e-mail to jlevine@kloudtrack.com or sales@kloudtrack.com.

On January 5, 2013, posted in: Recent Articles by jlevine

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